Agendas for 2020

Agenda for 27th May 2020 - Remote Meeting

West Keal and Keal Cotes Parish Council

27th May 2020

NOTICE OF an Online COUNCIL MEETING via ZOOM DUE TO THE COVID 19 LOCKDOWN

You are hereby summoned to a meeting of the above named Council which will be held via remote contact at 10am

 

Public and Press are welcome to attend. PLEASE CONTACT THE CLERK VIA EMAIL

Westkealparishcouncil@live.co.uk or telephone 01526 344615 for the log in details these will be available 24 hours prior to the meeting start time.

 

Due to time restrictions the Public forum will be reduced to 10mins – Clerk /Councillors will be available for telephone follow up on this meeting from 1st June.

TEN minutes are allocated if needed prior to official meeting; for members of the public to ask questions or make short statements to the council.

 

Clerk to the council: Sarah- Louise Kulwicki                                                                           Dated:19/05/2020

AGENDA

  1. Election of Chairman, signing of declaration of acceptance of office.
  2. Election of Vice Chairman, signing of declaration of acceptance of office.
  3. To defer signing of documents to a later date, when convenient.
  4. Apologies for absence and reasons given
  5. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation
  6. Resolutions to be approved now a meeting has been called. Approved via email but need council approval at a meeting.

Resoltion 1 . Safety Statement - Meetings

That the Parish Council recognises and agrees that no business, meeting, service provision or service delivery of the Authority is of any importance above that of public and personal safety. As such all scheduled public meetings will be cancelled for an initial 4 month period (or as circumstances dictate).

 

resolution 2.  Suspension of Standing Orders / Financial Regulations

That the Parish Council gives delegated authority to the Clerk to: suspend any relevant Standing Order or Financial Regulation as necessary to ensure the smooth running and operation (wherever possible) of the parish Council for a period of no longer than 4 months (or as circumstances dictate), with the Clerk to compile and maintain a list of such suspensions and reasons which will be to be presented to a future meeting of the Administration Committee

 

RESOLUTION 3. Annual Council Meeting / Annual Parish Meeting

That as the cancellation of meetings has a direct impact on the Annual Meeting of the Parish Council (scheduled for 13th May 2020), the roles of Chairman and Vice
Chairman will remain the same until a suitable and safe public meeting is called and held.

Where any cancellation of meetings has a direct impact on the holding of the Annual Parish Meeting, the parish Council will hold such meeting at a future date.

 

It is noted that whilst the above decisions are contrary to existing legislation (as of 22nd March 2020) the Parish Council has made these decision in order to place public safety at the forefront.

 

RESOLUTION 4. Orders for Payment

That the Clerk emails information regarding all orders for payment to Councillors.  Councillors are to confirm by email that they agree to the payments.  The cheques will be signed by those elected Members with delegated responsibility for the authorising and signing of payments.

 

These measures are put in place with robust transparency processes to ensure effective business continuation and to minimise impact on local service delivery and local business with ratification by the Parish Council to be made at the earliest and safest opportunity.

 

  1. The notes from the meeting of the Council held on Wednesday 22nd January 2020 (attached) to be approved as Minutes and signed by the Chairman
  2. To consider and approve the accounts for the year ending 31st March 2021
  3. To confirm and approve the Accounting statements contained in the Annual Return
  4. To approve the annual governance statement in the annual return
  5. To consider and approve the Following payments
  1. Inkonomical (PAID) – £79.60
  2. Sarah Kulwicki – Extra Meeting - £40.80  
  3. ICO – Data protection - £40.00
  4. LALC Annual subs - £140.75
  5. Cracroft village hall (Jan 22nd)- £17.50
  6. Cracroft village hall (March 25th unused but invoice sent) - £17.50
  7. S. Kulwicki – Paper folders and plastic office folder store – £19.70
  8. CJ Book Keeping Service Internal Audit - £25.00
  9. Lincolnshire Field path Association- £5.00
  10. Lives Donation requested
  1. Reports from outside bodies
  2. Highways Issues
  3. Planning Application/s
  4. Correspondence for the Council