06 May 2026 (Annual Parish Council)
AGENDA
1. To elect a chairperson for the ensuing year 2026/2027 and receive the Declaration of Acceptance of Office from the Chairman, witnessed by the Proper Officer.
2. To give the Chairperson the sealed envelope containing passwords relating to the operation of the administration of the Parish Council.
3. To elect a Vice-Chairperson for the ensuing year 2026/2027 and receive the Declaration of Acceptance of Office from the Chairman, witnessed by the Proper Officer.
4. Chairperson’s welcome
5. To resolve to close the meeting for the public forum and outside bodies
6. Public Forum Prior to the commencement of the meeting there will be a public forum for a maximum of 15 minutes, during which members of the public, may make comments for consideration at future meetings. Please note any issues cannot be discussed at this meeting, (unless already on the agenda) but may be added to the agenda of a future meeting. No public participation is permitted after the forum closes. Members of the public are expected to be polite, civil and respectful always during the meeting.
7. To receive reports from representatives of outside bodies or local organisations 10 Minutes has been put aside for this item.
a) County Councillor Philip Roberts.
b) District Councillor Terry Taylor.
8. To resolve to re-open the meeting.
9. Apologies for absence: To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting.
10. Declarations of interest: (If any) To receive declarations of interest under the Localism Act 2011 – being any pecuniary interests in agenda items not previously recorded on Members’ Register of Interests.
11. Notes of the Parish Council meeting held on 04 March 2026
To resolve as a correct record and to authorise the Chair to sign the official minutes.
12. Highways matters: Any problems to report
a) Fix My Street
b) Speeding Traffic
13. Annual Governance and Accountability Return (AGAR)
a) To approve AGAR Certificate of Exemption.
b) To discuss the Internal Audit Report.
c) To discuss and approve the Annual Governance Statement.
d) To discuss and approve the Annual Accounting Statement.
e) To approve the end of year bank reconciliation.
f) Analysis of Variance Form
g) Notice of Public Rights.
14. Financial matters: To resolve as correct and authorise payments.
a) Bank Balance as of 30 April 2026 £15691.40
b) To receive the cashbook and bank reconciliation for April 2026
c) Update of Bank Mandate
d) Staff Costs £
e) Village Hall £20.00
f) Bank Charge £4.75
g) Victoria Clerk Internal Audit £70.00
h) Zurich Insurance Renewal
15. Information, Reports and correspondence
a) Bus Shelter West Keal Quote
b) Bus Shelter Keal Cotes
c) Neighbourhood Watch and WhatsApp – Update
16. Planning: Town and County Planning Act 1990. To consider and make observations of all planning applications received and to note planning approvals, refusals, enforcement complaints and appeal decisions advised by district council. To include those received from the date of this notice and the day of the meeting.
17. Date of next meeting: Our Annual Parish Meeting Wednesday 3 June 2026, followed by our Annual Parish Council Meeting. To be held at the Keals village hall West Keal.
18. Any other matters for discussion only or on the next agenda