Notes from 5th May 2021
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WEST KEAL AND KEAL COTES PARISH COUNCIL
Minutes of the remote meeting held on Wednesday 5th May 2021 at 7pm via Zoom.
Present: With Councillor Moody in the Chair there were also present councillor(s) Rowntree, Watson and Rickard.
Public: There were 4 members of public present.
1. Election of Chairman, signing of declaration of acceptance of office.
It was:-
Proposed by Councillor Rowntree that Councillor Moody continue as Chairman which was seconded by Councillor Rickard and RESOLVED. Councillor Moody accepted and will sign the declaration at his earliest convenience.
There were no other nominations.
2. Election of Vice Chairman, signing of declaration of acceptance of office.
It was:-
Proposed by Councillor Moody that Councillor Hepworth continue as Vice- Chairman which was seconded by Councillor Rowntree and RESOLVED.
There were no other nominations.
3. Apologies for absence and reasons given – Apologies received and accepted from Councillor Hepworth and County councillor Bill Aron.
4. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation – There were none.
5. The notes from the meeting of the Council held on Wednesday 10th March 2021 (attached) to be approved as Minutes and signed by the Chairman
It was:-
Proposed by Councillor Rowntree and Seconded by Councillor Rickard and RESOLVED by all that the notes be approved as minutes and signed by the chairman.
6. To consider and approve the accounts for the year ending 31st March 2021
It was:-
Proposed by Councillor Rowntree and Seconded by Councillor Moody and RESOLVED that the accounts for the year ending the 31st March 2020 be approved and signed by the chairman as well as the certificate of exemption.
7. To confirm and approve the Accounting statements contained in the Annual Return
The figures from the financial records have been transcribed into section 1 of the annual return.
It was:-
Proposed by Councillor Moody and Seconded by Councillor Rowntree and RESOLVED that the accounting statements for the year ending 31st March 2021 be approved.
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8. To approve the annual governance statement in the annual return
Members considered the detail within the governance statement and understood what they are, as a corporate body, approving.
It was:-
Proposed by Councillor Rowntree and Seconded by Councillor Rickard and RESOLVED by all that the council answer ‘yes’ to all boxes contained in the annual return.
9. To consider and approve the following payments
a) Internal Audit - £20.00
It was:-
Proposed by Councillor Moody and Seconded by Councillor Rickard and RESOLVED by all that the above payment is approved and be paid.
10. Reports from outside bodies – None.
11. Highways Issues
a) Councillor Rowntree told the council that Fen Road is still an issue.
b) Councillors asked if county councillor Aron can provide a report on the issues he is dealing with.
c) Councillor Rickard told the council that the footpath when you turn left from the A155 towards Spilsby is broken/cracked and needs some attention.
12. Planning Application/s
a) Ref: S/204/00818/21 – The sycamores, main road, keal cotes. Planning permission for extension/ alterations and remodelling of existing dwelling. The council have no objections to this application.
b) Ref: S/204/00667/21 – Ivy cottage, Main road, West keal. Planning permission for the election of a summer house and shed on the site of existing sheds and polytunnel which are to be removed. The council has no objections to this application.
13. Correspondence for the Council- Nothing new to report as all done via email.
14. The co-option of any potential candidates – None.
15. Date of next meeting – The date of the next meeting is scheduled for Wednesday 11th August at 7pm. The meeting on June 9th is cancelled to hopefully ensure Covid restrictions will be lifted by that time.
16. Any other matters for inclusion on the next agenda
a) A discussion was had on the different problems with traffic and speeding in the villages and it was decided to put something in the newsletters to hopefully encourage the parishioners to bring their concerns forwards to the council. This will enable the council to have more people behind them when they are reporting an issue. Progress report to be given at the next council meeting.
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17. To resolve to move into closed session - In accordance with the Public Bodies admission to meetings Act 1960 and the local government act 1972 ss 100 and 102 to discuss land agreement
It was:-
Proposed by Councillor Rowntree and seconded by Councillor Rickard and RESOLVED to move into closed session.
Clerk presented the council and potential land renter with a land agreement she had drawn up. The renter had a few changes to make which the council agreed with. The clerk was asked to make the amendments.
It was:-
Proposed by Councillor Rowntree and seconded by Councillor Rickard and RESOLVED by all that the agreement is approved, with amendments.
The land will be let out from 1.05.21 access to the field with be given the say after the meeting and the land renter will be able to secure the gates with their own chain and lock. Please see agreement titled ‘field agreement WK’.
The meeting closed at 8:44pm.
Signed by Chairman:……………………………. 0011.08.2021