Minutes from AGM 25.05.22
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WEST KEAL AND KEAL COTES PARISH COUNCIL
Minutes of the annual council meeting held on Wednesday 25th May 2022 at 7:30pm in the Keals village hall after the annual parish meeting.
Present: With councillor Moody in the Chair there were present councillor(s) Lacey, Rowntree, Watson, Hepworth and Tily. County Councillor William Grey and District councillor Terry Taylor were also present.
Public: There were 3 members of public present.
Absent: None.
The chairman declared the meeting open at 7:45pm.
1. Election of Chairman, signing of declaration of acceptance of office. – Councillor Moody made it clear that he did not want to be chairman again.
It was:-
Proposed by Councillor Rowntree that Councillor Watson be Chairman which was Seconded by Councillor Lacey and RESOLVED. Councillor Watson accepted and will sign the declaration at his earliest convenience.
There were no other nominations.
2. Election of Vice Chairman, signing of declaration of acceptance of office.
It was:-
Proposed by Councillor Tily that she be elected as Vice-Chairman which was seconded by Councillor Rowntree and RESOLVED. Councillor Tily will sign the declaration at his earliest convenience.
There were no other nominations.
Councillor Hepworth told the council that he would be resigning from the council effective immediately as he is no longer able to commit the time.
3. Apologies for absence and reasons given – There were none.
4. To receive declarations of interest under the Localism Act 2011 – being any pecuniary interest in agenda items not previously recorded on Members’ Register of Interests and any written requests for dispensation – There were none.
5. The notes from the meeting of the Council held on Wednesday 9h March 2022 (attached) to be approved as Minutes and signed by the Chairman
It was:-
Proposed by Councillor Rowntree and seconded by Councillor Tily and RESOLVED that the minutes be approved as a true record and signed by the chairman.
6. To consider and approve the accounts for the year ending 31st March 2022
It was:-
Proposed by Councillor Tily and Seconded by Councillor Moody and RESOLVED that the accounts for the year ending the 31st March 2022 be approved and signed by the chairman.
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7. To confirm and approve the Accounting statements contained in the Annual Return
The figures from the financial records have been transcribed into section 1 of the annual return.
It was:-
Proposed by Councillor Moody and Seconded by Councillor Tily and RESOLVED that the accounting statements for the year ending 31st March 2022 be approved.
8. To approve the annual governance statement in the annual return
Members considered the detail within the governance statement and understood what they are, as a corporate body, approving.
It was:-
Proposed by Councillor Rowntree and Seconded by Councillor Moody and RESOLVED by all that the council answer ‘yes’ to all boxes contained in the annual return.
9. To approve the certificate of exemption
It was:-
Proposed by Councillor Tily and Seconded by Councillor Moody and RESOLVED that the council meet the criteria to be exempt and the chairman will sign the certificate of exemption.
10. To consider and approve the following payments
a) Zurich – council insurance - £184.29
b) HMRC PAYE - £12.00 – April and £12.20 May
c) Internal Audit - £30.00
d) S. kulwicki – miles - £9.90
e) Witham Fourth – Rates - £6.17
f) Inkonomical – Newsletter - £129.00
It was:-
Proposed by Councillor Lacey and Seconded by Councillor Moody and RESOLVED that the above payment be approved and duly paid.
11. Reports from outside bodies
County Councillor Grey send his report to the clerk which was circulated to the council before the meeting he highlighted a few of the items within the report.
District Councillor Terry Taylor introduced himself to the council. He told the council to read the news releases as they come out as they hold all the information as to what ELDC are doing. He made the council aware that the council offices will be moved from Louth to Horncastle by January 2023, this will be a shared building with Boston college. He told the council that he has some councillor funding avliable from ELDC which the council can apply for.
12. Highways Issues
a) Councillor Tily told the council that the layby has been used to advertise cars for sale. The clerk was asked to report this to the Police to see if anything can be done.
13. Planning Application/s
a) S/204/00907/22 - INCHMARLO, MAIN ROAD, KEAL COTES, SPILSBY, PE23 4AQ. Planning permission for 2 glamping pods. The council wanted to note the following issues:
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* The parish council is concerned that these glamping pods are almost as big as 4 bedroom houses. Will, there be restrictions in place so permanent residency cannot be obtained.
* There are also no parking facilities and the access requires established trees to be removed?
* Mill lane is very narrow for site access.
* The site is also a flood plain.
14. Correspondence for the Council – The clerk informed the council that CCLA have replied to her in regards to the mandate the council completed and found that the charity is actually for the parochial church council not the parish council. Nothing in the past council minutes can be used as evidence to support this as the clerk is not able to find any mention of the charity in the records she has.
15. The co-option of any potential candidates – None.
16. Date of next meeting – The date of the next meeting is scheduled for Wednesday 17th August at 7pm.
It was:-
Proposed by Councillor Rowntree and Seconded by Councillor Watson and RESOLVED that the next meeting be the 17th August rather than the 15th June, due to moving the date of the May meeting due to a booking error.
17. Any other matters for inclusion on the next agenda
a) Councillor Hepworth informed the council that as he has now resigned someone will need to collect the keys for the hall in order to gain access.
18. To resolve to move into closed session - In accordance with the Public Bodies admission to meetings Act 1960 and the local government act 1972 ss 100 and 102 to discuss land agreement
It was:-
Proposed by Councillor Watson and Seconded by Councillor Moody and RESOLVED that the land agreement be kept as is.
The meeting closed at 8:40pm
Signed by chairman: ……………………………0017.08.2022