Minutes 2025

WEST KEAL AND KEAL COTES PARISH COUNCIL

Minutes of the council meeting held on Wednesday 7th May 2025 at 7:00pm in Cracroft village hall.

Present: Councillors A. Watson (Chairman), M. Lacey, J. Roughton, P. Rennie and M. Rickard. Clerk Sarah Kulwicki.

Also present: 2 members of public                                                           The meeting opened at 7:35pm

Public forum:

A member of public asked that the council take action and represent the council at meeting with OSSIAN wind farms. They asked that the council be a point of contact for OSSIAN so the community can work with them through the parish council.

1. Election of Chairman - signing of declaration of acceptance of office.

It was:- 

Proposed by Cllr J. Roughton, for Cllr Amy Watson to be the Chairman and Seconded by Cllr M. Rickard and Resolved. Cllr Amy Watson signed the declaration of acceptance of office.

2. Election of Vice Chairman - signing of declaration of acceptance of office.

It was:- 

Proposed by Cllr M. Rickard, for Cllr Jules Roughton to be the Vice- Chairman and Seconded by Cllr Paul Rennie and Resolved. Cllr Jules Roughton signed the declaration of acceptance of office.

3. Apologies for absence and reasons given

Apologies received from Cllr Phil Heaton.

4. Declarations of interest in accordance with the 2000 Local Government Act

None.

5. The notes from the meeting of the Council held on Wednesday 12th March 2025 (attached) to be approved as Minutes and signed by the Chairman.

It was:- 

Proposed by Cllr P. Rennie, Seconded by Cllr J. Roughton and Resolved for the notes to be approved and signed by the chairman. 

6. To approve payment of accounts: - 
   1. Income – Precept - £5,000.00
   2. ICO Data protection - £52.00
   3. Zurich Insurance - £233.59
   4. Inkonomical - £89.00
   5. S. Kulwicki – card - £5.48
   6. Internal Audit - £ 45.00
   7. Village Hall (April and May) - £40.00
   8. Zurich Insurance - £233.59
   9. HMRC - £15.20

It was:- 

Proposed by Cllr M. Rickard, Seconded by Cllr J. Roughton and Resolved for the payment to be approved and duly paid.

7. Audit of accounts – presentation of accounts – Internal auditor has done checks all cleared for approval of this Council

1. To approve the annual governance statement in the annual return

It was:- 

Proposed by Cllr M. Rickard and Seconded by Cllr A. Watson and Resolved.

2. To approve the exemption certificate  

It was:- 

Proposed by Cllr M. Rickard and Seconded by Cllr J. Roughton and Resolved.

3. To confirm and approve the Accounting statements contained in the Annual Return

It was:- 

Proposed by Cllr M. Rickard and Seconded by Cllr M. Lacey and Resolved.

8. To note general correspondence

None, all done via email.

9. To note all planning applications

1. Ref: 02204/25/FUL - Planning Permission - Extension and alterations to existing dwelling to provide additional living accommodation. Mill Farm  Boston Road West Keal Lincolnshire PE23 4BD. The council support this application but want to request that this is only used for residential purposes only not as a business.

10. Highways matters – Any problems to report

1. The clerk was asked to request a meeting with highways once the new county councillors contact details have come forwards.

11. Date of next meeting –Wednesday 4th June 2025, all meetings commence at 7:00 p.m. at the Keals village hall West Keal.

12. Any other matters for discussion only or on the next agenda
    1. OSSIAN wind farm
    2. Meeting with highways - update

13. To resolve to move into closed session as required- Under the Public Bodies (admissions to meetings) Act 1960 and the Local Government Act 1972, ss 100 and 102

1. New clerks appointment and contract

It was:- 

Proposed by Cllr M. Rickard and Seconded by Cllr M. Lacey and Resolved to approve the contract, job description and purchase a laptop up to the value of £400 with a Microsoft package.